Receptionist and Office Administration

Part Time
Posted 5 days ago

We’re looking for a new receptionist and office administrator to join out team part-time for the afternoon shift from 12:30 to 16:30 each day. This is a critical role in ensuring that everyone who visits our business is made to feel welcome and taken care of. You will also be very active in making sure important business functions happen on a daily basis. Your Czech and English language skills are essential as is a positive attitude. We have a thriving international business that has been part of Karlin for over 15 years and we want you to be a part of it.

Main Responsibilities

Office Administration:

  • Day-to-day office management to ensure its smooth operation
  • Providing outstanding service in welcoming visitors and offering assistance
  • Organising hotels, transport arrangements, meeting rooms, and venue bookings
  • Ordering office supplies
  • Ordering refreshment stock consumables
  • Managing incoming and outgoing, mail and courier deliveries
  • Providing ad hoc administrative assistance to other departments when necessary
  • Liaising with suppliers in cooperation with the office manager

Finance Administration:

  • Participation in verifying and completion of outgoing orders
  • Checking received invoice details, highlighting any discrepancies
  • Creating and manipulating Excel spreadsheets

HR Administration:

  • Allocation of work equipment to employees
  • HR documentation collection, distribution, scanning, and filing
  • Assisting HR in collecting and compiling attendance data information
  • Working with Excel documents when required to process and enter HR data

Your Profile

  • Experience in administration and office management
  • Friendly and cooperative with a proactive approach and positive attitude
  • Proficiency in both spoken and written, Czech and English
  • IT literacy with Excel skills
  • Secondary education
  • Strong ability to multi-task
  • Ability to prioritise tasks and plan your workload in order to deliver great service
  • Excellent organisational and communication skills
  • Detail oriented

We Offer You

  • Part-time employment (12-month contract including a 3-month probationary period)
  • 6 000CZK yearly wellbeing vouchers (accrual commences after probation – 1 000CZK vouchers/month paid at 6 monthly intervals)
  • 10 days of holiday + 3 free days after 12 months (1 extra free day for each year of employment after the 3rd year, up to 30 holidays maximum)
  • 50% or 100% discounted Multisport membership (
  • Meal vouchers (commence after probation period)
  • Frequent team building & social events
  • Ongoing training sessions & personal development endeavours
  • Free Czech language classes
  • A diverse international work environment with global brands in centrally located Karlin

Paid Training and Free Development

We provide full training in both sales skills and the business products of our clients. We share proven methodologies that are led by experienced trainers that ensure your success with us. Regular coaching sessions help you develop a career that prepares you for internal promotions and leadership roles within ICON.

Job Features

Job CategoryCzech, English

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